Wedding information

How to organise the information your guests need

Bring locations, timings, travel details and practical answers into one place so guests always know where to look.

Add everything gradually and update it whenever your plans change.

Locations and agenda

Add the places your guests may need throughout the celebration, then connect them to the relevant events in your agenda. If the location changes during the day, guests can easily see where they need to be next.

Locations

Add your wedding venues, accommodation and transport pick-up points so guests always have the right address when they need it.

Agenda

Show guests what is happening and when, so they know what comes next and do not miss the moments that matter most. Connect each event to its location so they know exactly where to be.

Travel and accommodation

Give guests the practical information they need before they travel and while they are staying nearby.

Staying overnight

Hotel name · Booking code · Booking deadline · Check-in/out · Useful hotel contact

Getting there and back

Transport times · Exact pickup point · Parking · Walking distance · Travel between venues · Return journey

Menu, Q&A and contacts

Give each detail a clear place so guests can find the answer themselves instead of coming back to you with the same questions.

Give every detail a clear home

When something happens: Agenda
Where they need to go: Locations
What they will eat: Menu
Answers to practical questions: Q&A
Who they can ask for help: Contacts
Where they are staying: Accommodation
How they are getting there and back: Transport

Q&A

Answer the questions you know will come up once, so you do not have to reply to the same messages again and again.

Dress code · Children · Plus ones · Accessibility · Gifts · Photography · Outdoor plans · What to bring

Contacts

You do not have to be the person answering every question. Add trusted people who are happy to help — such as your best man, maid of honour, planner or transport contact — and make it clear what each person can help with.

Final guest check

Before you invite everyone, look at your wedding information from a guest’s point of view.

Do I know when to arrive?
Can I find the exact location?
Do I know how I’m getting there?
Is parking or transport clear?
Do I know when I need to respond about food?
Do I know who to contact if I need help?